At Raisers Hub Limited Partnership (“Raisers Hub”, “we”, “our” or “us”), we are committed to protecting the privacy and the confidentiality of personal information in our possession or control.
“Applicable Privacy Law” means the federal Personal Information Protection and Electronic
Documents Act and any substantially similar provincial legislation that is applicable to Raisers Hub and information in its possession or control, as well as any applicable payment card industry standards and other standards binding on Raisers Hub;
“Charity” means any charitable organization registered as a charity under the Income Tax Act (Canada) from whom Raisers Hub collects Personal Information, and whose Personal Information may be used or disclosed in connection with procuring a donation or potential donation from a Supporter or the provision of services to the Charity;
“Employee” means any full-time or part-time staff member or employee of Raisers Hub from whom Raisers Hub collects Personal Information, and whose Personal Information may be used or disclosed in connection with that individual’s employment with, or his or her provision of services to Raisers Hub;
“Personal Information” means information in the possession or control of Raisers Hub and which is defined as personal information in Applicable Privacy Law.
“Supporter” means an individual from whom Raisers Hub collects Personal Information, and whose Personal Information may be used or disclosed in connection with either a donation or potential donation or the provision of services to the individual;
“Third Party” means any agent or independent contractor retained by Raisers Hub from whom Raisers Hub collects Personal Information, and whose Personal Information may be used or disclosed in connection with that person’s provision of services to Raisers Hub;
(Charity, Employee, Supporter and Third Party hereinafter collectively, a “Party” or “Parties“)
Personal information we collect
The types of Personal Information Raisers Hub collects, uses and discloses may include, without limitation, a Party’s name, age, gender, mailing address, phone numbers or email addresses, and/or financial, credit and banking information, as applicable.
Identifying the purposes and Use of Personal Information
Before collecting any Personal Information, Raisers Hub will identify to the Party why the Personal Information is required and how it will be used. The Personal Information for all Parties except for Supporters is documented and kept on file at Raisers Hub’s offices. In the case of a Supporter, his or her Personal Information is documented and kept on file only at the offices of the Charity to whom such Supporter has made a donation. Raisers Hub will obtain the Party’s consent before using or disclosing Personal Information for purposes other than the original purposes intended.
We may disclose a Party’s Personal Information to our affiliates, associates, agents, suppliers and such other third parties as Raisers Hub, acting reasonably, may deem necessary for the fulfilment of the purposes noted above or otherwise as permitted by Applicable Privacy Law. In the unlikely event that Raisers Hub or substantially all of its assets are acquired by a third party, a Party’s Personal Information may be one of the assets transferred to such third party.
Except in certain extraordinary circumstances, Raisers Hub does not collect, use or disclose a Party’s Personal Information without the knowledge and consent of that Party. Such extraordinary circumstances may include, without limitation, when legal or security reasons make it impossible or impractical to obtain consent or where consent is not required under Applicable Privacy Law.
Limiting use, disclosure and retention
Personal Information is not used or disclosed for purposes other than those for which it was originally collected, except with the consent of the Party, or as permitted by Applicable Privacy Law. Personal Information is only retained as long as may be necessary for the fulfilment of
these purposes, or to meet government requirements, whichever is longer, following which it is destroyed, erased, or rendered anonymous.
Raisers Hub takes commercially reasonable steps to ensure that a Party’s Personal Information is as accurate, complete and up to date as necessary for the purposes for which it is used. Information is updated only when necessary to fulfil specified purposes. Parties should provide Raisers Hub with any updates to their Personal Information on a timely basis.
Raisers Hub employs commercially reasonable security safeguards to protect against loss, theft, unauthorized access, disclosure, copying, use or modification of Personal Information while in the possession or control of Raisers Hub. The nature of the safeguards depends on the sensitivity, format, location and storage of the Personal Information. These security measures may from time to time include locked cabinets, computer passwords, software firewalls on all computers with access to Raisers Hub’s network to stop hackers and external untrusted networks, current anti-virus software, routine testing of all security software and firewalls, employee training, restricting access to Personal Information to only those employees or representatives who have a need to know and, if deemed necessary by Raisers Hub in its sole discretion, confidentiality covenants from third parties to whom Personal Information has been disclosed. In addition to the foregoing, encryption software is used as a security measure in the case of Supporters’ Personal Information. Any employee’s misuse of Personal Information is
considered a serious offence for which disciplinary sanctions will be imposed.
Supporters’ Personal Information will be stored on our secure and encrypted file transfer protocol servers located in Australia while in the custody of Raisers Hub. All other Personal Information will be stored on our secure file servers located either in Australia or Canada. We treat your Personal Information as an asset that must be protected and use the several security measures outlined above to protect your Personal Information against unauthorized access and disclosure.
Web Site Information
Raisers Hub may collect user information from www.raisershub.com (the “Site”) (for example, via cookies which are alphanumeric identifiers transmitted from a website to a visitor’s browser and IP address). The information that is collected is generally not Personal Information as it does not allow us to identify you. This information is used solely for enabling us to provide you with a customized online experience and to find ways to improve our website. Although cookies are widely used, it may be possible to disable cookies via your browser settings. However, in so doing, some websites may not function properly or optimally.
Processing Outside Of Canada
Raisers Hub and/or its affiliates and service providers may store Personal Information in, or access Personal Information from, locations outside of Canada, and those locations may have privacy and other laws that are different from Applicable Privacy Law. In particular, Raisers Hub and/or its affiliates and service providers may be subject to legal requirements to disclose Personal Information to local law enforcement and regulatory bodies and may be prevented from notifying you of such disclosure.
Accountability and Openness
Access by a party other than a supporter
Upon written request of a Party other than a Supporter (in this section, the “Requesting Party”), Raisers Hub will provide the Requesting Party with access to his, her or its Personal Information.
Raisers Hub will correct or amend any inaccuracies in the Personal Information of the Requesting Party, and such amended information will be forwarded to any third parties who require access to the information. Raisers Hub may refuse a request for access to Personal Information if Applicable Privacy Law does not require that access be provided.
If the request of a Requesting Party for his, her or its Personal Information is denied, that party will be informed in writing of the reasons for the denial, as well as any recourse available to such party.
Access by a Supporter
Any complaint regarding Raiser Hub’s handling of Personal Information should be directed to the Chief Compliance Officer at the contact points set out in Section X above.